![]() No matter what your role, knowing your company’s chat and online meeting etiquette is a must. Unfortunately, this explosion of communication options creates the potential for workplace misunderstandings, churn, or worse-including drops in productivity, low morale, and business risks. Today’s chat and IM tools offer everything from task management, file sharing, and real-time collaboration to private messaging, video conferencing, and online meetings. Why professional communication etiquette matters It even can help improve your wellbeing and mental health. Whether you work in the same room as your teammates, a cubicle away, or across an ocean, maintaining a robust, respectful chat etiquette can help you boost productivity, engagement, and connection with colleagues. Instant messaging at work lets you use dynamic tools that can help foster conversation and collaboration across teams, projects, and organizations. Automatically save meeting chat & files: After your Teams meeting ends, your chat text and files shared in the meeting are automatically saved and appear in the chat section of Teams.With remote work on the rise, instant messaging in chat-based workspace apps is rapidly becoming the go-to business communication method. ![]() ![]() Make sure that the right audio devices are selected for the test and then click Make a test call. Try making a test call, in the Teams app click your avatar (picture) in the top bar and select Settings, then Devices. Test your settings: Make sure you’re looking and sounding good before the meeting by testing your audio and video before the meeting.Blur your background: Teams allows you to blur your background which allows you to appear nice and clear while everything behind you is subtly concealed.Turn on your video: In smaller meetings, turning on your video allows others to see you and your body language.If you’re running a Teams meeting and need to mute others, you can click on participants at the bottom of the screen and either mute individual participants or select mute all. Mute yourself: Be sure to always mute yourself when you’re not speaking as it helps reduce or eliminate distracting background noise.You can check your audio settings to ensure Teams is using your headset and not your computer’s built in microphone. You don’t have to splurge on something fancy headphones that come with many cell phones work just fine. These help prevent feedback and echo when you’re speaking. Use a headset: For best results use headphones with a built in microphone.Some people even put a sign up letting others in the house know you’re in a meeting and not to be disturbed. Choose your location wisely: When joining an online meeting, try to find a spot without background noise. When your video is on, be aware of your background any anything (or anyone) that might appear while your video is on.Already installed? Open up Teams, click your profile picture at the upper right of the window, and select check for updates. Download the latest version: If you don’t already have Teams installed, download the app to install on your computer.Here are some tips to help ensure your meeting goes off without a hitch. Please see our internet connectivity at home page for tips on how to get the most of your internet connection. In order to get the best performance from a Microsoft Teams meeting, you want to first ensure that you have a fast internet connection.
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